The GlobalStaff application has enhanced employee management at Phenix

Case Study: GlobalStaff implementation at Phenix

GlobalStaff is an innovative workforce management software for international projects that integrates all key functions – from monitoring authorizations and qualifications, to scheduling accommodations, to automatic notifications of expiring authorizations. With a user-friendly interface and role-based access control, each department sees only the information they need, streamlining communication and reducing administrative time. Bet on GlobalStaff and increase the efficiency of your projects – no matter how many countries you operate in!

Client

European construction company Phenix specialized in data centers and real estate investments, employing more than 100 employees in several countries simultaneously. The company was grappling with the complex logistics of international projects – from verifying the qualifications of employees to booking accommodation and managing fleets in different locations. Previous methods, based on manual scheduling, were time-consuming and subject to the risk of errors.

The challenge

As the company grew and the number of projects scattered across various locations in Europe increased, managing employee records, accommodation assignments and qualifications became very time-consuming. In addition, each branch of the business required ongoing monitoring of contracts, entitlements and vacations, which generated numerous organizational problems.

Why GlobalStaff?

Our team proposed to implement GlobalStaff, a flexible low-code tool based on Microsoft Power Platform. With this solution, Phenix was able to:

• Manage employees in different countries taking into account skills, qualifications and legal requirements.
• Organize accommodation and fleet in a single, clear dashboard, eliminating the clutter of Excel sheets and emails.
• Speed up communication between departments, which henceforth receive up-to-date data in real time.

Implementation flow

1. Analysis and workshop: We consulted with Phenix leaders to map the recruiting and posting processes and identify key areas for automation.
2. Application customization: Based on the Microsoft Power Platform, we prepared dedicated modules for qualification, leave and resource management (including suites and fleet).
3. Integration with systems: Thanks to the APIs and connectors built into Power Platform, the GlobalStaff application connects to Phenix’s internal databases, speeding up the flow of information.
4. Training: We organized online workshops and e-learning materials to ensure that the Phenix team quickly mastered the new platform.

Results

• Reduction in administrative time by 40% – the abandonment of manual statements and sheets has relieved the burden on the HR department and management.
• Greater transparency – all data on employees, required certifications and available resources (accommodations, vehicles) are available in one place.
• More efficient response to changes – in case of new projects or the need to relocate employees, the coordinating department has a full view of the situation in real time.
• Team satisfaction – the intuitive interface and automatic reminders relieve the burden on employees, allowing them to focus on key tasks.

Key Benefits

1. Efficient team coordination: Faster project creation and team assignment with efficient task assignment.
2. Time and cost savings: Reduce time spent manually entering and updating data and handling leave requests.
3. Transparent accommodation management: Easily assign employees to accommodations and control status and payments.
4. leave management: Dedicated leave request module that automatically sends email notifications when the request status changes.
5. Increase project efficiency: Live view of personnel data and certificate expiration dates avoids delays and increases productivity.
6. Centralized management – all information about employees, projects and resources in one place.
7. Time saving – reduce manual compilations and data searches with an intuitive platform.
8. Efficient resource planning – easy management of accommodation, fleet and work schedules across multiple locations.
9. Quick response to changes – in case of new projects or staff turnover, the application incorporates all updates in real time.
10. Minimize errors – process automation reduces the risk of mistakes when entering and updating data.
11. Increased productivity – employees do not waste time on paperwork and can focus on key tasks.
12. Flexibility and scalability – the solution can be easily adapted to the growing needs of the company and new market requirements

Summary

With GlobalStaff, the company has optimized key administrative processes and improved communication between departments. It has reduced the time needed for data processing by about 40%, while providing better supervision of human resources in different locations. The module of automatic notifications about expiring contracts and certificates eliminated downtime related to outdated authorizations or missing documents, which directly contributed to increased profitability of projects. This is an example of how modern low-code solutions can streamline processes.

If you would like to learn more about the capabilities of GlobalStaff and other Power Platform solutions, feel free to contact and consult with our Make It Better team.